OFFICIAL LOG BOOKS AND PROCEDURES RELATING TO ENTRIES

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1) Must be retained in the every ship, unless exempted, & available with engagement & discharge documents from concerned flag state offices.

2) Must be completed in compliance with the M.S.(Official log book) regulation 1981, as amended.

3) Must be retained in one book covering all seamen onboard & remains in force from time of opening crew agreement until closure of crew agreement.

4) It must be delivered on closure to the flag state concerned.

5) It must be produced by Master, if demanded to the superintendent/sueveyor or port authorities.

6) Each entry must be dated and the Master comits an offense if an entry is not made, signed and witnessed in accordance with the regulations and the schedule.

Supplementary Official Logs and Records :

a) Official Log Book (part II for the passenger ships only)

It maintains recording of openings and closing of water tight doors and connivances listed in the

M.S.( closing of openings in hulls and in water tight bulk heads) regulations 1980.

b) Radiograph (W/T) log

It covers routine tests of equipments in part ―1 & part ―2: records duty of radio officer & particulars of messages transmitted & received.

c) Radiotelephone (R/T) log

It records details of operators battery condition, battery charging, messages transmitted & received.

d) GMDSS Log

Required under regulation 17(1) of the M.S. (Radio installations) regulation 1992, be maintained on all vessels and made available for inspection. It records details of :-

1) Summary of communication related to distress urgency and safety traffic

2) Important incidents connected to radio service

3) The position of the ship at least once a day

e) Oil Record Book

Under regulation 10 of the M.S.Regulation 1996, must be retained onboard all tanker(above 150 GT) & all non tankers (above 400 GT) for the machinery space operations(all ships), every oil tanker of 150 GT & above must also have an oil record book (part 2) for cargo & the ballast operations.

Deck and Engine Room Logs :

►Besides usual entries of course, speed, weather etc entries should be made regarding :-

►Switching On and Off of Navigational lights

►Changing from automatic to hand steering and vice-versa

►Exaggerated entries of weather condition or other circumstances should be made,

►Entries should be made of all extra ordinary happenings and all matters effecting owners

interest, likely to arise.

►Machinery breakdown Standing and ground etc.,

►Searches for stow-ways, drugs or contraband

►Bunkering operations in detail (commencement, completion etc)

►Passage through oil slicks

►Time of arrival, berthing & serving & receipt of readiness

►Particulars of delay in loading or discharging etc

The E/R and Mates Log Book should be signed by Chief Engineer and Chief OOfficer, ensuring correctness of its contents

►Bridge Books and Movement Book

Record entering & leaving of the port, engine movements, change of course etc.

CARGO RECORD BOOK

It is required as per regulation s, It is a requirement under chemical and Gas Carriers codes, as well as for ships carrying noxious liquid substances.

Number of documents handed over by the Chief Engineer during sign off.

1. List of status of surveys/certificates, quarterly listing

2. Condition of class(stated) if any

3. Handing over report

4. Fuel oil, Diesel oil or Lube oil soundings confirm actual figures

5. Voyage requirements for fuel, lubes

6. Bunkers expected and consumption record

7. Oil Record Book

8. PMS Status of Main, Auxiliary & electrical machineries

9. Spares on board

10. Stores on board

11. Alarm check list

12. Critical equipment check list

13. Special and precision equipment on board

14. Records of port state inspections – LSA/FFA

15. Cargo equipments maintenance records

16. Technical file : List of critical components or spares affecting NOx / SOx

17. Bunker delivery receipts

18. Special tools

19. List of manuals & drawings available on board

20. Training records

All other documents pertaining to the type of ship.

Log Book Entries :

1: Ship’s name;

2: Owner’s name and address;

3: Master’s name and certificatenumber;

4: Documents handed over by the master;

5: Opening of OLB (date/place);

6: Closing of OLB (date/place);

7: Departures and arrivals;

8: Sailing short-handed(deck officer);

9: Sailing short-handed (engineer officer);

10: Musters, drills and training held;

11: Musters, drills and training not held;

12: Accidents;

13: Distress incidents;

14: Reasons for not going to assistance;

15: Wages disputes;

16. Discharges of crew;

17: none;

18: Crew left behind;